Vacant job

We are looking for an administrative person who wants to help make everyday life work. This is a role for you who likes order, enjoys keeping track, and thrives on supporting others in their daily work.

You will work closely with the business and become a natural part of the team. The role is not about sitting on the sidelines, but about being involved, taking responsibility, and contributing where needed.

About J Gruppen

J Gruppen is a company in technical installation that works in project form, often in international environments. We have extensive experience in the industry and collaborate daily with customers, suppliers, and staff in several countries.

With us, everyday life is varied and the pace can shift. We are a practical team where collaboration, responsibility, and engagement are important. It should be clear who does what, but also easy to help each other when needed.

We believe in straightforward communication, proximity to decision-making, and in people who want to be involved in the business. Here, you are not just a title – you are part of the whole.

About the role

The work is varied and practical, with many different points of contact. You will help keep the administration together and ensure that information, bookings, and documentation are in place.

You will have ongoing contact with both management, employees, and external parties. The work also includes international contacts, which means that English is used regularly.

The role allows for personal responsibility and suits you who enjoy working independently, but at the same time being part of a context.

Tasks may include:

• Ongoing administration and follow-up
• Booking of travel, accommodations, and transport
• Handling of documents, contracts, and administrative materials
• Collection of time reports and compilation of materials
• Contact with suppliers, partners, and authorities
• Administrative support to management and operations
• Contributing to creating clear routines and structure

Who we are looking for

We are looking for someone who is organized, responsible, and has a natural drive to get things done. You are unpretentious, helpful, and enjoy collaborating with others.

You are open as a person, communicative, and curious about how the business operates. You like to take your own initiatives and thrive in a role where the workdays can look different.

We would like you to have:

• Experience in administrative work
• Be structured and meticulous
• Have an easy time collaborating and building good relationships
• Be self-driven and reliable
• Master Swedish and English in speech and writing
• Have good computer skills and find it easy to learn new systems

Employment

The position starts with a probationary period, with the possibility of permanent employment.

Please send your application to [email protected]. Mark the email with ”Administrator” and attach your CV and a personal letter where you tell a bit about yourself and why you are interested in the role.